Workshop software Australia · Mechanic software features
Workshop management software with everything in one place
Workshop software for Australian automotive workshops: bookings, job cards, quotes, GST invoices, texts, reviews and AI, all in one place. Compare it with others in our workshop software shortlist. Also see auto repair shop software, garage management software and workshop booking software.
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22+
Live features
From $59 + GST
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Automotive workshop software, capability by capability
Everything below is part of the same workshop software. Each area links to a plain-English guide if you want the detail before you trial it.
Bookings and scheduling
Bay diary, phone and online bookings in one place, reminders and optional deposits. Online bookings are on every plan.
Job cards
Labour, parts, notes, photos and status on one card, from booking to invoice. Digital job cards are on every plan.
Quotes, invoices and payments
GST tax invoices with your ABN built from the job card, card payment links on every plan, and an AI missed-charge check on Shop and Pro+.
Accounting sync
Partnered Xero, MYOB or QuickBooks Online sync on every plan, including Solo, so invoices are not keyed twice.
Inspections and roadworthies
Photo inspections customers approve or decline online on Shop and Pro+, with defects turned into quotes and rechecks booked.
Mobile mechanics and the mechanic app
Mechanic app on Shop and Pro+ in any phone or tablet browser, plus mobile service mode with call-out fees and On my way texts.
Choosing workshop software
Buyer’s guides and comparisons using each vendor’s published facts, plus a calculator to check the numbers for your shop.
What's new · October 2026
Recently added
- Campaigns (Pro+) — email & SMS campaigns under CRM, with an SMS credit estimate before you send.
- AI website builder (Pro+) — a site for your shop type, edited in plain English.
- AI included each month — top up with a pack if you ever need more.
- Optional auto top-up — for SMS, rego and AI credits, with a monthly cap.
- Simpler Settings and Account & billing pages.
- Assistant settings — voice and more from the cog in the assistant.
- Vehicle icons that follow your shop type (trucks, boats, bikes and more).
Feature deep dives
A closer look
Built-in AI · every plan
Built-in AI for your workshop
An assistant on live shop data on every plan, plus an AI quote writer, missing-charge check and voice parts entry on Shop and Pro+.
More about the built-in AISocial calendar · Pro+
Social calendar for workshop marketing
Plan posts beside the diary and turn finished jobs into AI-written drafts, with number plates blurred. Pro+.
More about the social calendarHub Connect · Pro+
Hub Connect: job videos for customers
Mechanics film a short video of the vehicle and the customer gets a private link to watch it. Pro+.
More about Hub ConnectReview management · Shop and Pro+
Google review management
Automatic review requests after paid invoices, a simple rating page and private feedback. Shop and Pro+.
More about review managementFeatures by plan
What each plan adds
Solo runs the shop. Shop adds texts, the mechanic app and reviews. Pro+ adds job videos, campaigns and a website.
Included on every plan
Solo
$59 AUD / month + GST
1–2 bays · 2 staff logins
- Bookings diary, job cards, customers and vehicles
- Built-in AI assistant
- Photo quotes and GST invoices
- Card payment links by email (no texts on Solo)
- Rego lookup fills in the vehicle (prepaid credits)
- Online bookings and a booking button for your website
- Works on a phone · staff clock-on
- Xero, MYOB or QuickBooks Online sync — contacts, invoices, payments and supplier bills
- Mailchimp sync — send customers to your audience
- Import your customers · setup guide
- Up to 2 staff logins · email support
Everything in Solo, plus
Shop
$129 AUD / month + GST
Up to ~6 bays · 10 staff logins
- Customer texts from your own number — job updates, quotes, invoices, reminders (prepaid credits)
- Inspections with photos — customers approve or decline each item online
- Google review requests after the job
- Mechanic app — works on any phone or tablet browser; clock on, checklists, add parts and notes by voice
- Job status links for customers
- Service & rego reminders
- Parts waiting, stock and price rules
- Email parts orders to suppliers from the job card
- Supplier price lists (Excel or CSV) with price-change alerts
- Spending & profit reports
- Job templates · loan cars
- AI quote writer — say the job, get the lines
- AI review replies — a warm draft reply for each review
- AI check for missed charges before you invoice
- Booking deposits (needs Stripe)
- Square payments — send the invoice to your Square Terminal
- Warranty tracking on your work
- Quoted vs actual hours per job and mechanic
- Owner reports with CSV export
- Staff roster and leave
- Weekly owner summary email
- Safety certificate register
- Mobile day route planner — map, optimise driving order, sync diary times
Everything in Shop, plus
Pro+
$189 AUD / month + GST
Unlimited bays · Unlimited staff
- Job video links — send customers a short video of the vehicle
- Social media calendar — plan and publish to Instagram, TikTok and Google from the portal
- AI social posts — drafted from finished jobs
- SEO Hub — Google & Maps ranking, local searches, website speed, competitors
- Maps coverage map · AI search visibility · backlinks
- Email & SMS campaigns — pick customers by make or suburb
- AI website builder — made for your shop type
- Supplier invoice matching — invoices and statements
- Supplier invoice inbox — suppliers email bills and they upload automatically
- Missed-call text back — for VoIP and cloud phones
- Warranty claims
- Profit per mechanic
- AI tips in weekly summary
- Unlimited staff logins
- Public API — connect your other tools with API keys
- Priority support and setup help
- Extra shops $89/month + GST each
- Add-on: AI phone receptionist $119/month + GST
Prices in AUD and exclude GST. Full bay / staff caps and the side-by-side comparison are on the pricing page.
Included on every plan
Solo
The all-in-one system and built-in AI — diary, jobs, quotes, invoices, payments and Xero, MYOB or QuickBooks Online sync from day one.
$59 AUD / month + GST
Built-in AI assistant
Ask about your jobs, customers and money in plain English. AI is included each month — top up if you need more.
Booking diary + online bookings
See the week by bay and avoid double-bookings. Customers can book online and you confirm.
Job cards, photos & quotes
Labour, parts, notes and photos on one job card. Send photo quotes so extras get approved before the work.
Invoices & invoice templates
GST tax invoices in your own style, straight from the job. No retyping.
Stripe payment requests
Send a pay link by email (or text on Shop and up). The invoice marks itself paid. Uses your Stripe account.
AU rego lookup
Type or scan a plate and the make, model and year fill in. $0.46 + GST a lookup; 15 free to start.
Work queue & customisable dashboard
See what’s booked, in progress and ready at a glance. Pick what shows on your home screen.
Parts barcoding
Print barcode labels and scan parts. Faster picking and stocktakes.
Staff clock-on & recurring expenses
Staff clock on and off for accurate timesheets. Set up regular bills like rent once.
Mailchimp sync
Connect Mailchimp and send customers with an email to your audience. Workshop Hub doesn’t send the campaigns.
AutoLoga
Link customers to AutoLoga so they can follow the job and see their invoices.
Security that shops can trust
Private workspace per shop, staff PINs, optional owner 2FA and an activity log.
Accounting sync
Send invoices, payments and supplier bills to Xero, MYOB or QuickBooks Online. Included on every plan.
Everything in Solo, plus
Shop
Floor and customer tools — SMS, inspections with customer approval, mechanic app, review management, status links and reminders.
$129 AUD / month + GST
Inspections with approval
Inspect with photos, flag each item and add a price. The customer approves or declines each item online.
Customer text messages
On Shop and up. Text customers from Workshop Hub. Credits are $0.15 + GST each.
Google review requests
Ask for a Google review by text or email once the job is paid.
Mechanic phone app
Works on any phone or tablet browser. Mechanics clock on, tick checklists and add parts and notes. Office staff get their own screens with set permissions.
Speak to add parts and notes
Tap the mic and say “add 7.5 litres of 5W-30”. It finds the part and adds it. You check before it saves.
AI quote writer
Say or type the job and AI drafts the labour and parts using your own rates and stock. You check and edit.
AI review replies
Hit Write reply on any review for a short, warm, Aussie-sounding draft — thankful for the good ones, calm and never defensive on the tough ones, with no promises or refunds offered. Edit it, then post it yourself. It only ever uses the reviewer’s first name.
AI missing-charge check
Before you invoice, AI flags likely missed charges — like oil with no filter. You decide what to add.
Job status links
Customers open a link to see if the vehicle is booked in, waiting on parts or ready. No app needed.
Service & rego reminders
Automatic service and rego reminders bring customers back. Find them under CRM → Follow up.
Parts waiting board & job templates
One board for parts you’re waiting on. Save common jobs as templates.
Email parts orders
Pick parts on the job card and email a purchase order to the supplier. Track when parts arrive.
Supplier price lists
Upload supplier price lists (Excel or CSV) and see when costs change. Nothing changes without your OK.
Loan cars + e-sign contracts
Book loan cars against jobs and get contracts signed on a phone.
Square payments
Send the invoice amount to your Square Terminal. The invoice marks itself paid when the customer taps their card.
Booking deposits
Take a card deposit on online bookings or on a job. It comes off the final invoice. Needs Stripe.
Warranty tracking
Record the warranty on your work in months or km. It shows on the invoice and the vehicle’s history.
Quoted vs actual hours
See quoted, clocked and billed hours side by side on each job, and per mechanic.
Owner reports
Takings, profit, jobs, top customers and unpaid invoices for any date range. Download as CSV.
Staff roster & leave
Set shifts and leave. The diary warns you before booking someone who is off.
Weekly owner email
A short weekly email: money in, unpaid invoices, stuck jobs and the week ahead.
Safety certificate register
Keep a record of every safety certificate, with expiry dates and re-checks. Rules for each state built in.
Everything in Shop, plus
Pro+
Hub Connect, social calendar, supplier invoice tools, missed-call text back and unlimited staff.
$189 AUD / month + GST
Email & SMS campaigns
Email and SMS campaigns from CRM. Pick customers by make or suburb and see the SMS cost before you send.
SEO Hub
See where you rank on Google and Maps, what locals search for, how fast your website is and how you compare with nearby shops.
Maps coverage map
A weekly map of where you show in the top 3 on Google Maps across your area.
AI search visibility
See whether Google’s AI answers mention your workshop, and who they recommend instead.
Backlinks
See which sites link to yours, links gained or lost, and directories your rivals are on that you’re not.
AI website builder
Builds a website for your shop type from your details. Change it by typing what you want, then publish. Paid plans can hide the “Website by Workshop Hub” footer.
Job video links
Mechanics record a short video of the vehicle and send the customer a link.
Social media calendar
Plan and publish Instagram, TikTok and Google posts from the portal. Marketing sits next to the diary, not in another login the counter never opens.
AI social posts
Pick a finished job with photos and AI writes the post. No customer details included. Saved as a draft.
Supplier invoice matching
Upload supplier invoices and statements as PDF or photo. They’re read and matched for you.
Supplier invoice inbox
Suppliers email bills to your own address and they upload automatically, ready for you to check.
Missed-call text back
Miss a call on a VoIP or cloud phone and the caller gets a text with your booking link.
AI phone receptionist (Pro+ add-on · $119/month + GST)
When nobody can get to the phone, the AI receptionist answers, takes booking requests and messages, and texts you the details. Pro+ add-on.
Warranty claims
Open a warranty claim from the original job. A linked follow-up job is created for you.
Profit per mechanic
Owners and managers see each mechanic’s billed labour, hours and margin.
Public API
Connect your other tools with API keys from Settings. Read customers, vehicles, jobs, invoices and bookings, and add customers and bookings. See workshophub.com.au/developers.
AI tips in weekly summary
Your weekly email adds two or three short tips from your own numbers.
Unlimited staff, extra shops & priority support
Unlimited bays and staff. Extra shops $89/month + GST each. Priority support.
Built-in AI
AI does the paperwork, you stay in charge
AI drafts and suggests. Nothing is saved or sent until you check it.
Solo · $59/mo + GST
Included on every plan
- Workshop assistantAsk the shop in plain English — answers from your live jobs, customers and invoices.
Shop · $129/mo + GST
Everything in Solo, plus
- Speak to add parts and notesMechanics say what they used; the AI matches your stock and tidies the note.
- AI quote writerType or say the job and get draft labour and parts lines at your rates — you review before adding.
- AI review repliesA short, warm, never-defensive draft reply for each review. You edit and post it.
- AI missing-charge checkFlags likely missed charges before you invoice. One click to add a line; never blocks the invoice.
Pro+ · $189/mo + GST
Everything in Shop, plus
- AI social posts from finished jobsCaption and hashtags from a finished job with photos, saved as a draft — never auto-posted.
- Supplier invoice inboxSupplier invoices emailed to your Hub address are read and matched by AI, waiting as drafts.
- AI Receptionist (add-on · $119/month + GST)Optional extra, not included in Pro+. Answers the phone when you can’t, takes booking requests and messages. 90 calls included, then $1.50 + GST per call with prepaid call credits.
Roadmap
Coming soon
Not live yet. We'll let you know when they are.
Booking diary that the whole shop can see
A shared booking diary is the difference between a calm week and double-booked bays. Workshop Hub shows the week ahead with bay context so the front counter, owner and floor lead see the same picture. Drop vehicles into bays, spot clashes before they happen, and know what is coming in tomorrow without a whiteboard that lies after lunch.
When everyone trusts the diary, the phone stops being a second booking system. Customers get realistic ETAs, mechanics know what is next, and you stop losing hours to “I thought that bay was free.” That is workshop software doing its first job: coordinating the day.
Job cards mechanics actually use
Paper job cards vanish under toolboxes. Digital job cards only help if the person on the hoist will open them. Workshop Hub job cards carry vehicle and customer context, labour and parts lines, work-carried-out notes and clear status — booked, in progress, waiting on parts, ready for pickup.
Quotes with photos reduce arguments later. Templates for common jobs stop the office reinventing the same lines every morning. Link supplier spend to the job when you can so you learn which work actually made money. Read more in our job cards for mechanics guide.
Mechanic app (status updates, photos, notes)
Mechanics will not trek to the office PC every ten minutes. On Shop and Pro+, the mechanic app lets staff clock on, tick checklists, add parts and notes, and flag waiting parts from a phone standing next to the car. Big tap targets and bottom-bar navigation are built for greasy thumbs — not for a desktop-only admin suite.
Status updates on the card keep the counter informed without shouting across the workshop. Photos and notes stay on the live job, so the person invoicing sees what actually happened on the hoist.
Invoices and payments
Workshop Hub invoices are ABN/GST-ready and printable for Australian shops. Move from quote to job to invoice without retyping. Track payments so unpaid work does not hide in a spreadsheet. Photo quotes help customers approve extras before the car leaves — fewer surprises at handover.
Clear invoice history per customer and vehicle means anyone answering the phone can see what was done last visit and what is still open. That is ordinary workshop ops, done without five tools.
Accounting sync: Xero, MYOB or QuickBooks Online
Most workshops already use Xero, MYOB or QuickBooks Online for BAS and the bookkeeper. On every plan, including Solo, Workshop Hub can push contacts, invoices and payments to your accounting software so you are not retyping every sale. Connect when you are ready — Solo shops can run the floor first and add sync later.
Built for Australian workshops (AUD, GST, ABN)
Pricing is in AUD with clear tiers. Invoices support ABN and GST wording Australian shops expect. Reminder language fits rego and service cycles. Shop and Pro+ add inspections with photos and online customer approval for shops that need them weekly. Data stays in your tenant workspace — multi-tenant SaaS, not a custom build for one site.
Choosing software? Start with our buyer checklist: Workshop software Australia: what Aussie workshops should look for.
Built for independent and multi-bay workshops
Independent and multi-bay workshops get diary, job cards, invoices and a mechanic-friendly phone experience without a bloated enterprise suite. Owner-operators can start on Solo; growing shops can choose Shop; multi-staff teams can run on Pro+.
How pricing works
Three clear AUD tiers: Solo $59, Shop $129, Pro+ $189 per month + GST. 14-day free trial on every plan — no card required. Pro+ does not surprise you with per-user bills for unlimited staff. See caps, features and CTAs on the pricing page. Cancel anytime after trial if it is not a fit. Full capability detail on features.
Comparing workshop management software
See how Workshop Hub stacks up against Workshop Software (workshopsoftware.com) — AUD pricing, mechanic app, customer status links and Australian GST fit: Workshop Hub vs Workshop Software.
More questions
Can suppliers email invoices straight in?
Yes, on Pro+. You get your own email address for supplier bills. They’re read and matched for you, and nothing is saved until you check it.
What if we can’t get to the phone?
The AI phone receptionist is a Pro+ add-on at $119 a month + GST. It answers 90 calls a month, then $1.50 + GST a call. When nobody picks up, it answers, takes booking requests and messages, and texts you the details. Works with your current number.
Does it work on a phone or tablet?
Yes. It runs in any browser on phone, tablet or computer — including the mechanic app on Shop and Pro+. There’s also an Android app on Google Play.
Which accounting software does it connect to?
Xero, MYOB or QuickBooks Online, on every plan including Solo.
Where do we log in?
At portal.workshophub.com.au in any browser, or in the Android app on Google Play.
Is my data kept separate from other shops?
Yes. Every workshop has its own private workspace.
Workshop Hub features: FAQ
What does Workshop Hub include on every plan?
Every plan, including Solo at $59 a month + GST, has the bookings diary, job cards, customers and vehicles, photo quotes and GST invoices, card payment links, rego lookup, online bookings, the built-in AI assistant, staff clock-on, Mailchimp sync and Xero, MYOB or QuickBooks Online sync.
Does the Solo plan include Xero, MYOB or QuickBooks sync?
Yes. Accounting sync with Xero, MYOB or QuickBooks Online is included on every plan, including Solo. It syncs customers, invoices, payments and supplier bills.
Which features need the Shop plan?
Shop ($129 a month + GST) adds customer text messages, inspections that customers approve or decline online, the mechanic phone app, Google review requests, job status links, service and rego reminders, parts ordering and supplier price lists, the AI quote writer and missed-charge check, booking deposits, Square payments, warranty tracking, owner reports and the staff roster.
What does Pro+ add?
Pro+ ($189 a month + GST) adds Hub Connect job video links, email and SMS campaigns, an AI website builder, the social media calendar with AI posts from finished jobs, SEO Hub, supplier invoice matching and inbox, missed-call text back, profit per mechanic, the public API, unlimited staff and priority support. Extra shops are $89 a month + GST each.
Does Workshop Hub work on a phone?
Yes. It runs in any browser on phone, tablet or computer. The mechanic app (Shop and Pro+) works on any phone or tablet browser for clock on, checklists, parts and notes by voice. There is also an Android app on Google Play.
Can I try the features before paying?
Yes. There is a 14-day free trial with no card required.
Free calculators
Calculate your ROI
See what missed calls cost your workshop, and estimate the admin time and extra income workshop software could give back. Cautious defaults, formulas shown, no sign-up.
Try it free for 14 days
No card needed. Use it on real jobs from day one.